KBF Office Administrator

Oregon, USA

KBF is built differently. An entrepreneurial mindset combined with deep technical experience, KBF is a trusted partner and recognized leader in tax, audit, and advisory services. Since day one, our growth has been rapid, requiring exceptional professionals that bring both technical skill and strategic vision to the table. Our culture combines the energy and flexibility of a start-up with the opportunity to develop and advance a career based on your strengths and interests.

KBF is currently seeking an Office Administrator to join our Operations Team.

The KBF Operations Team plays a pivotal role in managing the day-to-day firm and practice operations. As an Office Administrator, you'll be the go-to person for keeping five of our US office locations running smoothly. Your role will cover a range of tasks, from general admin to handling specific projects. Teamwork is key here – you'll communicate and work alongside professionals across the team, in all five of our US offices. You'll have the opportunity to support and/or own various areas of office management, purchasing, facilities, practice operations, billing/finance, as well as projects supporting HR and Marketing initiatives. You’ll take the lead in proactively anticipating office needs and providing solutions and/or resources.

**Responsibilities **  

  • Execute various administrative tasks to ensure the seamless functioning of daily office operations.

  • Oversee the reception and lobby area, welcoming and assisting visitors, managing mail, and coordinating incoming deliveries.

  • Ensure that meeting rooms and office spaces are prepared for a range of engagements.

  • Maintain an organized inventory of office supplies for five US office locations.

  • Manage incoming office calls, provide information and route messages to relevant professionals as required.

  • Handle email correspondence and administrative requests tied to internal tools, systems, facilities, etc.

  • Foster effective communication channels with both employees and clients.

  • Fulfill additional duties as assigned.

Qualifications & Requirements

  • Minimum of two years' experience in general office administration.

  • Motivated, quick learner with demonstrated professionalism.

  • Exceptional organizational skills and attention to detail.

  • Strong interpersonal and communication skills, with the ability to professionally engage with both internal and external stakeholders.

  • Proficiency in the Microsoft Office suite is required; familiarity with Salesforce is a plus.

  • Must be eligible to work in the U.S.

  • This position is based in our Lake Oswego, Oregon, office and is not eligible for remote or hybrid work.